Resident Advisory Board

Agenda & Minutes

February 28, 2024

Meeting Date & Time

Date: February 28, 2024

Time: 3:30 PM - 5:00 PM

Place of Meeting: Zoom

Board Members:

Michael Harris

Royce McLemore

Kevin Gladstone

Sharon Hayes

Tanya Rouin

Regina Talton

Mark Galperin

Lynnette Frary

Thos Chapman

Agenda

• Call to Order – Attendance - Opening
• Approve Minutes: January 24
• Matters for Discussion
• Nan McKay contract
• Unfinished Business
• Proposed Bylaws
• RC Updates
• Meeting close
• Items for next meeting agenda

Adjourn

Next meeting: TBD 

Meeting Minutes

RAB Meeting: February 28, 2024

Introductions

Review of Agenda

Approved

Review of RAB Minutes for the January 24th meeting:

Approved

Motion to Approve of January 24th meeting

Motion Approved

Open time for expression: 

By-Laws discussion: All members should read the proposed By-laws before the March meeting

Kevin: Recommend that RAB member applications should not go to MHA but be directed to the Board Chair for review and consideration by the board. Also, we should discuss/change the DUTIES of the RAB Board (article 3). Review and make changes to Bylaws

Mark: Required that each RAB member should make changes to their copy to discuss each section at upcoming meetings before approving the adoption of bylaws.

Kevin: Bylaws: That RAB Board Members should set agenda for the meeting, not staff.

Tanya: Express Concerns About MHA taking the minutes. In the past critical information did not appear in the minutes.

Lynnette: Regarding the use of AI for taking the minutes versus Zoom. Can we use both AI and Zoom until we determine which works best?

Chair: Recommendation, Let's give it a try and determine if it works and how well it works.

Lynnette: When we have a meeting without staff present zoom control should be given to the Chair or other members of the RAB Board so that recording of the meeting is available and controlled by the RAB. She is comfortable with using Zoom features and would be willing to take control when staff is unavailable.

Royce: Recommended that the Zoom recorded session/minutes be available to automatically be available to RAB members once transcribed.

Royce: She has been in training for Residential Advisory. Believe that the RAB should take part in playing a role in what happening at Golden Gate Villages. RAB has not been informed that MHA is about ready to select a developer without RAB's input. That the RAB should be allowed to review the contract along with the MC Resident Council. RAB should be involved before the contract goes to Burbank. RAB should be involved in reviewing the contract before it is sent over to the Housing Commission.

Chair: Kathleen Wyatt informed me that the Board appears to be focused on issues like the by-laws and not addressing larger issues.

Royce agrees!

Chair: By-laws should be approved today because we can make changes to by-laws as needed in the future.

Royce: Has MHA made any outreach attempts to the 5 other Public Housing properties? No one knows are has any knowledge of any attempts. RAB should request to review Burbank before it goes to HUD. RAB must review before contract under HUD rules.

New Business:

RAB slate for selection of officers:

Chairperson

Vice Chairperson

Secretary

*Kevin nominated: Michael Harris

Unanimous vote for Michael Harris to remain as Chairperson

*Regina nominated: Kevin for Vice Chairperson

Unanimous Vote for Kevin as Vice Chairperson

*Regina volunteered to be Secretary

Unanimous vote for Regina as Secretary 

New Business:

Royce: Nan McKay

Nan McKay is to be phased out over the next 8 to 12 Months.

Return to in-house staff to oversee rent and tenant issues

RAB to ask Kathleen Wyatt to attend the next meeting to discuss Nan McKay

Ask Kathleen Wyatt to provide the Maintenance Manual to the RAB Board. Place on agenda for March Meeting.

Design a Letter Head for an email to RAB Board Members to be able to notify members of information that may require immediate action.

Chair: Motion, Requires a vote to accept proposed By-laws as they are and make any needed changes when necessary. Mark objected to the motion.



Chair: Withdrew motion

Royce asked that the board members' fellow the Marin Housing Commission when aired.